For any business, the words “office move” can trigger visions of chaos, lost productivity, and frustrated clients. This is why our office relocation services in Mumbai are designed around one core principle: business continuity. When Arise Facility Solutions, a company that prides itself on operational excellence, needed to move their office from Ghansoli to a larger space in Pawne, they sought a partner who understood that time is money.
“We couldn’t afford to be offline,” the Operations Head at Arise explained. “Our teams manage client facilities across the city, and they need to be reachable and productive. Shutting down for two or three days for a move was simply not an option. We needed to leave one office and appear in the new one, ready to work, as if by magic.”
This “magic” is, in fact, a meticulously planned and flawlessly executed process. Shiftraa was tasked with turning this logistical challenge into a seamless overnight transition.
The Challenge: Zero Downtime, Zero Excuses
The goal was absolute: Arise Facility Solutions had to close its doors at the Ghansoli office on a Friday evening and reopen at the new Pawne location on Monday morning with zero disruption. This required overcoming several hurdles:
- The Tight Timeline: The entire physical move—packing, loading, transport, unloading, and setup—had to happen in roughly 36 hours over a single weekend.
- Employee Readiness: Each employee’s workstation, including their PC, chair, and personal desk items, needed to be moved and set up at their new designated desk, ready for them to plug in and start working.
- Preserving Organization: Files, departmental documents, and common area equipment all needed to be moved and placed in their correct new locations to avoid a chaotic first day.
The Shiftraa Overnight Relocation Protocol
Our Project Manager, Neha Sharma, worked closely with the Arise team for a week leading up to the move, developing a detailed plan that formed the foundation of the operation.
Phase 1: Pre-Move Mapping and Labeling
This is the most critical phase. Neha’s team created detailed floor plans of the new Pawne office. Every desk, department, and room was assigned a color and a number. A week before the move, our team delivered color-coded labels to the Ghansoli office. Each employee tagged their computer, chair, and personal box with their specific code. This simple system eliminates all guesswork at the destination.
Phase 2: The After-Hours Execution
At 7 PM on Friday, as the last Arise employee left, the Shiftraa night-shift crew arrived. They worked through the night with practiced efficiency:
- Systematic Packing: IT equipment was carefully packed, and remaining files and office equipment were boxed and labeled according to the master plan.
- Efficient Loading: The crew loaded the trucks in a pre-determined order, ensuring items for the furthest rooms in the new office were loaded last, so they could be unloaded first.
- Swift Transit: The short distance from Ghansoli to Pawne was covered overnight, avoiding daytime traffic.
Phase 3: The Morning Setup
A second Shiftraa crew was waiting at the new Pawne office to begin unloading. Using the color-coded floor plan, every single item was delivered directly to its final position. The team unpacked and set up each workstation—placing the PC, connecting the monitor, and setting the chair. They arranged the pantry, set up the conference room, and collected all empty boxes and packing debris.
The Result: A Truly Seamless Transition
When the Arise Facility Solutions team walked into their new office on Monday morning, they weren’t met with chaos. They found a clean, organized, and fully functional workspace. They found their desks, plugged in their computers, and started their work week without missing a beat.
“It was extraordinary,” said the Operations Head. “Shiftraa delivered exactly what they promised. There was no disruption. Our clients never knew we had moved until we sent them our new address. Their office relocation services are the benchmark for professionalism and efficiency in Mumbai.”
Don’t let an office move disrupt your business. Let Shiftraa make it an invisible and seamless part of your company’s growth.
Planning an office move with zero downtime? Contact us for a detailed corporate relocation plan and quote.
Project Details
| Project Detail | Description |
| Client Name | Arise Facility Solutions |
| Shiftraa Project Manager | Neha Sharma |
| Service Type | Overnight Corporate Office Relocation |
| Origin | Ghansoli, Navi Mumbai |
| Destination | Pawne, Navi Mumbai |
| Key Challenges | 1. The client is a facility solutions provider and needed to maintain their own operations without interruption. 2. The entire move needed to be completed overnight to ensure zero downtime for their team. 3. Safe and organized relocation of employee workstations, documents, and office equipment. |
| Shiftraa’s Solution | A detailed pre-move plan with color-coded floor mapping. A dedicated night-shift crew executed the move after business hours. Coordinated IT equipment handling and precise setup at the new location for immediate operational readiness. |
| Outcome | A 100% successful overnight relocation. The Arise Facility Solutions team left their old office on Friday evening and walked into a fully functional new office on Monday morning, without a single hour of lost productivity. |